Know what each product costs you — then quote, sell, and deliver without leaving the module.

From real cost to delivery, without leaving the module

An engine computes the real cost of each product from its recipe of inputs, labor and overhead. You quote, convert the quotation into an order in one click, move orders across stages, and invoice by connecting your Alegra or Siigo account — with Siigo, regular sales invoices too. Also sell through Shopify, WooCommerce, Tiendanube or your public QR menu.

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Know the real cost of every product

PDF quotations with a payment link

Shopify, WooCommerce and Tiendanube connected

E-invoicing with Alegra or Siigo, with shipping as another line; with Siigo, regular sales invoices too

Overview

Most businesses price by eye because they do not know their real cost. Products & Orders solves that with a costing engine: you set the recipe for each product (inputs in any currency, labor, overhead) and the system computes the cost on the fly. When an input price or the exchange rate changes, the cost recalculates itself.

Before there is an order, there is a quotation. Create it as a PDF or a link, with a description and image per line, optional items, payment milestones, terms and attachments. The client sees the price with or without tax and, if something is under review, gets a notice. When they approve, you convert the quotation into an order in one click.

Once it is an order, you define your own workflow stages and drag orders between them, with a full history of who moved each one and when. You can charge a deposit and leave the balance with a due date, generate the shipping label and the dispatch list, and issue the e-invoice by connecting your Alegra or Siigo account — with Siigo, as a regular sales invoice too.

If you have several stores or locations in different cities, each one can invoice and quote under its own company. And if you sell through Shopify, WooCommerce or Tiendanube, your catalog, orders and stock stay in sync; you can also turn on a public QR-code menu, in Spanish and English, with orders going straight to the kitchen.

To close the sale, you get promotions with a start and end date across all your channels at once, wholesale pricing and volume discounts, barcodes scanned with the camera, barcode labels ready to print, and bulk editing of prices and categories when you need to adjust many products at once.

What you can do

Every module capability grouped by area.

Costing engine

The real cost, computed in real time.

Input recipes in any currency
Labor and overhead
Cost recalculates itself when an input or the exchange rate changes
Only sell finished products? Turn off inputs and the panel gets simpler.

Fixed and variable

For simple and configurable products.

Fixed price or by options
Spreadsheet-style formulas and custom pricing (size, material, measurements)
Reusable sub-recipes

Catalog

Adapts to your kind of business.

Products, services, dishes or whatever you sell, with photos and detail sheets
Wholesale pricing and volume discounts
Barcodes scanned with the camera
Barcode labels with name, price and reference, printed on sheets or a thermal roll, from your products or when receiving stock
Categories with a photo, visible or hidden per channel
Bulk price editing, assigning a category to many products at once, merging duplicate products, and flexible search

Stores and channels

Sell beyond Renaska too.

Connect Shopify, WooCommerce or Tiendanube: catalog, orders and stock stay in sync
Publish a product and it shows up in your online store
Public QR-code menu (turned on in settings), in Spanish and English, with recommended items
Orders from the menu and real-time kitchen tickets
Upload marketplace orders from a file

Effi connection

If you use Effi, Renaska and Effi work together.

Connects with Effi through its official API
Every sale, layaway, deposit, return and cancellation made in Renaska reaches Effi on its own, as a delivery note or an e-invoice to the DIAN issued by Effi
Effi's inventory and Renaska's stay the same, and every movement shows its Effi document
Change a price in either one and the other updates itself
Sales you make directly in Effi (including at its register) show up in Renaska on their own with their client, seller, total and balance, and count in your reports as "Made in Effi"
Deposits, store credit and returns you record in Effi on Renaska sales also reach Renaska on their own, if you turn on "Bring in payments made in Effi"
Renaska works out the items of each Effi sale and marks it confirmed if it matches to the cent, or approximate
In the item-count wholesale program, an Effi sale paid when recorded (or a delivery note paid later) counts as at least one item to renew an active wholesale customer, unless it is confirmed and only has services or bundles; to join, only sales marked as confirmed count, with their items. In the amount-based program, its pre-tax value counts.
Those sales do not move your inventory twice or duplicate your accounting
If you cancel in Effi a sale that Renaska sent, Renaska cancels it without notifying the client
If you void a POS sale in Renaska, the delivery note is cancelled in Effi on its own; if Effi does not allow it (closed register or invoice), the return or credit note is created automatically
What is in an open register account is discounted in Effi while the account stays open, adjusted if you change it, and released on its own when you charge it, delete it or turn it into a layaway
Changes you make to your clients' data in Effi reach Renaska
Once a day, with "Bring into Renaska what is done in Effi" on, Renaska links your Effi clients to the ones you already have in Renaska when the name matches and the ID, tax number or mobile number leave no doubt (if you have up to about 10,000 clients in Effi). For clients linked this way it only fills in what is missing (email, ID, mobile, city), without changing what you already have; it brings their addresses with street and number, marked "Effi" and never as the default; and if the wholesale program is active, those who have the wholesale price list in Effi and were never wholesale join with the program's normal rules, unless Renaska can't tell that price list apart from the regular one.
If you turn on “Bring in Effi expenses”, expenses you record in Effi show in Reports › “From Effi” and in Profitability by location (read-only; an expense with several concepts is shown without adding them up; if you record the same expense in Renaska and in Effi, it is counted twice)
Other income, purchases and payroll in Effi are not brought in, and sales made in Effi are seen in Renaska but corrected in Effi
Only for companies in Colombia; not used together with Siigo or Alegra
A client with a credit limit in Renaska counts as verified for credit sales in Effi; a credit sale that would end up under "Consumidor Final" is held with a notice until the client's data is fixed
If a sale goes to Effi as an invoice and the client gave no ID or NIT, you can send it under "Consumidor Final" when converting the quotation or from Pending; the order in Renaska keeps the client's data. Credit sales still need the document
Every sale that reaches Effi carries its seller: the one you chose, the person who recorded it (if linked to their Effi seller) or, if the AI Seller closed it, the chat advisor; if there is none, the default seller
With Effi notices on, what you do in Effi reaches Renaska and Renaska stops asking Effi when nothing happens; if Effi leaves a notice inactive, Renaska goes back to checking on a schedule and lets you know
If you turn on “Send my purchases to Effi”, what you receive from your suppliers in Renaska creates the purchase invoice or delivery note in Effi with its account payable, and your supplier payments are applied to it (with their withholdings)
Supplier returns and purchase cancellations also reach Effi; if the supplier sends the invoice later, mark it with “Invoice arrived”
For purchases sent to Effi, the cost of freight and other charges is recorded in Effi as an expense, not inside the item cost; purchases in another currency or of items with batches go to Effi as an inventory adjustment; and a cash payment to a supplier is recorded on the purchase order by choosing the register, not as a cash-out
If you turn on “Send my expenses to Effi”, expenses you record in Renaska and pay by transfer or card (and recurring expenses, according to their payment method) reach Effi on their own as an expense voucher, in the matching bank
If you turn on “Send POS register cash to Effi”, the cash-ins and cash-outs you record by hand in the POS register reach the Effi register; expenses paid in cash do not travel separately: record them as a cash-out
If you change or delete an expense already sent, Renaska corrects it in Effi (date, amount, cancellation or a document that offsets it); if you turn sending off, what was already sent keeps being corrected. Only what you record after turning it on is sent, and whatever your accountant cancels by hand in Effi is respected
An expense with withholdings is not sent on its own: record it in Effi and mark it done in Pending

Public catalog

If you turn it on: a catalog with its own checkout, at catalogo.renaska.com/your-business.

Only published products, with a photo and available stock
Products marked as "Recommended" come first, with a star
A notice when only a few units are left
Items that sell out disappear right away, without reloading the page
If something in the cart sells out or runs short, the shopper sees a notice and cannot pay for it until it is adjusted
Wholesale price shown: it applies once the cart reaches the minimum, and to your wholesale clients through their personal link
The client chooses to pay through an online gateway or by bank transfer, with a deposit option either way; or picks up in store, or pays cash on delivery (your advisor confirms the order)
If the payment method has a surcharge, they see it before paying; with a transfer, they send the receipt through the same chat with the order code
"Finish on WhatsApp, Instagram or Messenger" if they would rather continue by chat
Up to 50 different products per order; orders over 200 units are finished by chat, as are orders shipping to another country with no rate set up (an advisor quotes the shipping); products marked «Domestic shipping only» are not sold to another country, and the catalog does not let the shopper pay until they are removed
AI sends them a personal link with their details already filled in
A client with a credit limit can pay with their credit from their personal catalog link: the order is confirmed right away, they get a WhatsApp confirming it, and an order above the available credit is not accepted on credit
Paying with credit from the catalog is confirmed with a code sent to the client's registered WhatsApp; if their record has no ID number, the client enters it right there
Remembers, on that device, the details and shipping of the last order; with their personal link, customers can request a WhatsApp code to fill them in and pick from their saved addresses
The checkout form shows which details are required and highlights the one that is missing
«Domestic shipping only» switch on each product: when it is on, that product is not sold outside the country of your store. When quoting for another country, the AI sales agent and your team remove it automatically and say so; the catalog flags it and does not let the shopper pay until it is removed, and in-store pickup is unaffected

Promotions

Discounts that apply themselves.

Discount campaigns with a start and end date
Active across all 5 sales channels at once
Applied automatically when the client buys

Quotations

From estimate to order without leaving the module.

Description and image per line, with optional items
Total products (units and items) on the image, the PDF and while you quote
Payment milestones, terms and attachments
Move a quotation to another client along with its payments, or move a deposit to another quotation (even another client’s); both profiles get a note and the gateway surcharge does not count as a deposit
Prices with tax included or shown separately
A notice when a price is under review
If a product in the quotation sells out while you build it, the line shows it right away
While quoting you see the available stock and can’t add more than there is, unless you sell without inventory
Register deposits of any amount, in as many installments as the client pays (cash, card, bank transfer or the client store credit, even on a draft), and attach the receipt of transfer or card deposits (or pick it from the photos or PDFs the customer sent you in the chat); the balance recalculates itself, no Payments module required
If the client paid in several transfers, record each one separately (with its own amount, method, date and receipt, which you can also pick from what the customer sent you in the chat) when you turn the quotation into an order, or split a payment already registered later
With the Payments module, you generate the link through a gateway or your own account (it gives you ready-to-send text with the details), for whatever amount you choose, or for the full amount or the deposit if you turned that on; if the client overpays, the extra becomes store credit; if you change the total of a quotation with a pending payment link, the old link is canceled and a new one is created for the new total, ready to send
Convert the quotation into an order in one click, or it asks you when you mark a link paid with your own account, or it is created automatically if you turned on "Create order on payment"; filter the paid ones with no order to convert them fast; when converting you see the client store credit and how much will be used, and you can choose not to use it
Your team can send a quote to the customer's chat and the AI Sales Agent collects payment and closes the sale
With Inbox, open the customer's conversation right from the quote in one click
In the mobile app you send the quote to the customer's chat with the same image you see (you pick which chat if they have several)
Every quotation has a single date and a single shipping charge; mixing products with an at-home service charges whichever of the two is higher and products can’t be sent cash-on-delivery; a draft with an at-home service and no date won’t convert into an order until you add one, unless the customer has already paid

Orders and collection

From the sale to the invoice.

Deposits and balances with a due date: days before delivery or a maximum term from the deposit, with a team alert when it is overdue
A product sale with a deposit stays a quotation: the products are held until the balance due date (the client gets a reminder) and it becomes an order on its own once fully paid, or earlier if you confirm it; if it expires unpaid, the products are released and the deposit is kept. Service sales become an order with the deposit
An order with a pending balance is marked "Incomplete payment" in the list and cannot get a shipping label or be completed until the balance is paid (store-pickup orders can still be completed)
Credit sales when quoting (the available limit is shown and the quotation says "Payment terms: Credit, N days", with no advance charge) or when converting the quotation into an order, for clients you enable with a limit
Flags paid orders that are missing customer details
Adjust a sale already paid, with a manual payment (bank transfer, cash, card terminal or store credit) or a gateway payment (the payment-method surcharge already charged does not change; what you add, such as shipping, can be charged with the surcharge of that gateway, and then that balance can only be paid with a link from that gateway), also one from a layaway already delivered: change shipping and prices, and also products and quantities as long as the order has not been sent to another system; the order, inventory, invoice and accounting update, and the difference is charged as a deposit or kept as store credit for the client. Also when the order is in production or shipped: if you remove something that already left or moved forward it asks whether it went back to the warehouse, and takes it out of the shipment (you update the carrier tracking guide yourself); once the order is completed you can only remove or lower products, and change prices and shipping. Not available with an e-invoice already issued or cash-on-delivery already delivered. If a balance is left, it asks how to charge it: you create the charge (account or gateway) and copy it or open the customer's chat with the text ready to send
Correct the amount of a manual payment already registered (bank transfer, cash, card terminal or store credit) on a sale that can be adjusted (not available if the sale has a gateway payment or a pending link)
Shipping label sized to your printer, portrait or landscape; order receipt on an 80 or 58 mm roll (or the width you set), with or without prices, with your logo and a thank-you message; and dispatch list
Tag-based permissions, bulk actions, and reactivating a canceled order
When you cancel an order with an invoice, you issue the credit note in the same step and choose whether to refund the money or keep it as store credit for the customer
E-invoicing with Alegra or Siigo; with Siigo, regular sales invoices too; if the client has no ID or NIT, when converting the quotation you can bill it to “Consumidor final” and the order stays on the client record
The e-invoice includes shipping as another line; in Colombia, with the VAT rate of the products already included in the shipping cost (the customer pays the same); you can turn this off if you want the invoice to carry only the products
Each product, variant and service can carry its own code in Siigo, so quotation, order and POS invoices travel with the right code — shipping can carry its own too
Multiple legal entities (Colombia): invoice and quotation issued under the company of each city or location

Workflows and team

Your own workflow, no surprises.

Define your own stages, with colors and any order
Move orders between stages by dragging them
Full history: who moved each order and when
Filter by client, product or salesperson
Automatically linked to invoices, shipments and inventory

Use cases

Three real scenarios where this module makes a difference.

Manufacturer

Each product with its input recipe; when fabric goes up, cost and margin update themselves.

Configurable product

A t-shirt that costs differently by size and material, computed by formula.

Services

Service packages with hours and material cost so you never price below cost.

Production workshop

Orders moving through "cut → assemble → QA → ship", with a history of who moved each one.

Restaurant

Public QR menu with orders going straight to real-time kitchen tickets.

Ecommerce

Shopify, WooCommerce or Tiendanube orders auto-deducting inventory.

B2B services

Quote the project and, once the client approves, it turns into an order in one click.

Frequently asked questions

Does it cost extra?

No. Products & Orders is included in the base plan, with no limit on products or orders.

Does it work if I sell services, not physical products?

Yes. The module adapts: products, services, dishes, whatever you sell, and costing applies to the service hours and materials.

Are quotations and invoices included in the same module?

Yes. Quotations, orders and the costed catalog live in the same module. The e-invoice is issued by connecting your Alegra or Siigo account (with Siigo, you can also issue a regular sales invoice, not stamped with the DIAN): Renaska is not a DIAN-authorized provider.

Can I have multiple workflows?

Yes. Create as many workflows as you need (e.g. one for online sales, another for wholesale).

Do you sell through Shopify, WooCommerce or Tiendanube?

Yes: connect the store you use and your catalog, orders and stock stay in sync with Renaska; you can also publish new products to the store. Tiendanube, for now, for stores in Colombia.

Can I invoice under more than one company?

Yes. If you have locations in different cities, each one invoices and quotes under its own company.

Can I export my products?

Yes. You download a CSV with the columns you choose: the current page or all products, with any filters you want.

Your business, reborn

All modules active from day one. AI working for you from the first moment.

Start now See pricing details